Facilities Request Form | Lookout Mountain Presbyterian Church

The primary purpose of LMPC’s campus is to carry on the ministry of the local church. We are pleased to accommodate requests for use of our facilities by members as well as non-members.

Priority of use of LMPC facility
1. LMPC Programs
2. LMPC Members
3. LMPC Supported Ministries
4. Community Organizations and Non-Members
Scheduling limitations of member or non-member requests for personal events:
Members may request use of the facilities Monday through Saturday.
Non-members may request use of the facilities Monday through Friday.
Requests should be submitted as early as possible, allowing at least 3 weeks for Jane Harris Youth Building (JHYB) requests and 2 weeks for other locations.
No request involving personal business or fundraising will be approved.
Facility use activities fall under the jurisdiction of the LMPC Session and the Director of Operations. No commitment to facility use is finalized until the Facility Use Release and Indemnity Agreement has been completed and approved. You will be notified once your request has been processed. No activities or advocacy may occur within our buildings or grounds that conflict with the bylaws and practices of the congregation as found in the PCA Book of Church Order and the Westminster Confession of Faith.
You are required to agree to abide by the Facility Use Release and Indemnity Guidelines before submitting your request.

General Information
Your Name*
First Last
Email*
Are you a member of LMPC?*
- Yes
- No
- I'm a regular attendee
Phone Number
Event Name*
Start Date*
MM slash DD slash YYYY
End Date*
MM slash DD slash YYYY
Start Time*

: Hours

Minutes

AM/PM
End Time*

: Hours

Minutes

AM/PM
Recurrence
- one-time event
- weekly
- monthly
- quarterly
- irregular
Location Requested
- Cottage Conference Room
- JHYB
- Main Building
- Other
Hidden
Room(s) requested (if any)
Click here to view room names, numbers, and capacity.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Room(s) requested (if any)
Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.
Chairs/Tables request
Will you need chairs and/or tables?
- Chairs
- Tables
Number of chairs
Please enter a number greater than or equal to 0.
60" round tables
Please enter a number greater than or equal to 0.
8' rectangular tables
Please enter a number greater than or equal to 0.
How do you want the room set up?
Click here to view setup style diagrams.
Please describe the room set up in detail.
Number Attending
Please enter a number greater than or equal to 0.
Describe your event
Please be as detailed as possible.
Would you like this event published on the church calendar?*
- Yes
- No
Food/Beverage/Linens
Kitchen Location
Catering Preference
If outside caterer, name of responsible party:
Caterer's Email*
Meals requested:
- Breakfast
- Lunch
- Dinner
- Light Snack
- Beverage Only
Do you need linens? (for on-site use only)
Please select which types of linens are needed.
Typically linen orders are placed the week prior to the event. You will be contacted the week prior to the event to confirm the tablecloth order.
Tablecloths are $5.00 each and napkins are $.16/white
- No
- Tablecloths
- Napkins
Number of tablecloths
Number of napkins
A/V Equipment
Do you have any A/V needs?*
- Yes, I would like to meet with an A/V tech.
- No, I don't have any A/V needs.
Facility Use Rules & Regulations
Introduction
The Lookout Mountain Presbyterian Church (LMPC) campus’ primary purpose is as a place to carry on the ministry of the local church. LMPC has an active ministry to children, youth, adults and senior adults and has a significant outreach into the Lookout Mountain community.
Building use activities fall under the jurisdiction of the Session and the Church Administrator. No commitment for building use is finalized until the Release and Indemnity Agreement has been completed and approved.
Priority for use of LMPC buildings and grounds is first given to church programs and membership needs, second to LMPC supported ministries and then to existing longstanding relationships with several community organizations. Accordingly, availability for use to others is somewhat limited but will be considered. Members may request use of the facility Monday through Saturday. Non-members may request use of the facility Monday through Friday.
No activities or advocacy may take place within our buildings or grounds that conflicts with the practices of the congregation and the denomination as found in the Presbyterian Church of America (PCA) Book of Church Order, the Westminster Confession of Faith and the Bible.
Rules and Regulations
1. 1. BREAKAGE
  All persons and/or groups using our facilities are expected to exercise reasonable care and judgment to prevent defacement, damage or breakage. The person(s) signing the AGREEMENT for use shall be responsible for paying costs incurred by the church in cleaning, repairing, or otherwise refurbishing any part of the building and/or its furnishings and equipment which, in the judgment of the facilities staff, has been carelessly or irresponsibly subjected to more than normal wear and tear by the person(s) or groups(s) involved.
2. 2. CHURCH PROPERTY
  Church property will not be loaned, borrowed, or removed from church premises without prior permission from Scott Harrison, facilities manager, or his representative. Church property such as chairs, tables, etc. may be used when using the facility under the rules herein.
3. 3. FACILITY CARE
  The church area used by your group must be left clean and orderly with church furniture and property returned to its designated place. Unless approved by the facilities manager or his representative, users may not take tables and/or chairs or other items, from other rooms and/or areas of the church facilities. Specific rules for guests regarding the kitchen are posted in both the main church kitchen and the Jane Harris Youth Building kitchen. Please follow these when you are using these spaces.
4. 4. NO SMOKING, ALCOHOL, CONTROLLED SUBSTANCES ALLOWED
  LMPC buildings and grounds are designated smoke free. The serving, consumption, or use of alcoholic beverages, marijuana, or narcotics shall not be permitted at any time on church property or on the grounds.
5. 5. BUILDING USE
  All groups agree that they will ensure that all event participants leave the building after the event.
6. 6. RESERVATION TIME
  The reserved room/space may not be used before or after the approved timeslot – even if there are no other reservations before or after your reserved time. Only reserved rooms may be used the day of reservation. Final clean-up for events must be completed by the ending time requested for your event. Changes to your scheduled time must be approved prior to your event by the facilities manager or his representative.
7. 7. SUPERVISION OF CHILDREN AND YOUTH
  LMPC seeks to provide a safe environment for children and youth. All users of the facility are expected to follow the guidelines of this policy including the following:
  - • No fewer than two adults (18 years or older) should be present at all times during any program or event involving children and/or youth.
  - • Adult supervision is required at all times both inside and outside of the church property including the parking lot.
  - • Children and/or siblings of group members must stay with the group or under the care of additional adult supervisors.
8. 8. FOOD AND DRINK
  Food and drink should be limited to designated areas. No food or drink is allowed in the Sanctuary. Groups using church property are responsible for cleaning after each use – both inside and outside. If a private catering service is used for the event, the caterer will receive and must submit a completed vendor agreement that the church will send to them. Storing of catering equipment prior to the scheduled event is not permitted.
9. 9. DECORATIONS
  Decorations may not be attached to the walls or doors with tape or anything that will damage the surface. Please seek approval from the facilities manager or his representative before adhering anything to the walls or ceiling. All decorations must be removed immediately and completely following the event.
10. 10. EMERGENCY SCHEDULING CONFLICTS
  LMPC reserves the right to pre-empt any facility use agreement in cases of emergencies, such as funerals. Notice will be provided as early as possible.
11. 11. STORAGE
  Storage space is limited for organizations other than church groups. All organizations using the facility will be responsible for storing accessories offsite unless prior arrangements have been made through the facilities manager or his representative.
12. 12. SECURITY
  Our church works to maintain a safe and secure environment within the facility, however, no systems are foolproof. We ask that all users pay close attention to personal property and valuables, not leaving them unattended. The church is not responsible for theft or damage to personal property.
13. 13. TRANSFER OF PERMISSION
  The transfer or passing on by any group or organization of permission to use church facilities to any other persons or organizations is strictly prohibited.
14. 14. RECURRING USE AGREEMENT
  Recurring use is defined as use of specific rooms/area more than once a year for regularly scheduled programs or activities. Recurring use organizations must submit facility requests and release and indemnity agreements annually.
15. 15. PERSONAL GAIN POLICY
  For profit entities or products may not be promoted or advertised on the LMPC campus.
Read the above rules and regulations and indicate your agreement below.*
- I agree to the above facility use rules, and I have submitted the LMPC Facility Use Release and Indemnity Agreement.
Please do not close this tab or window until you see the confirmation page. Your form will not be submitted if you exit this page too soon after clicking the submit button. You will receive an email and see a confirmation page when your submission is complete. Look for your confirmation email - if you do not receive an email, the form likely did not go through.
Phone
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General Information

Food/Beverage/Linens

A/V Equipment

Facility Use Rules & Regulations

Introduction

Rules and Regulations

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