Staff Facilities Request Form | Lookout Mountain Presbyterian Church

Facility Use Guidelines

1. This form is intended for LMPC staff members.
2. Facility Request Forms (FRFs) should be submitted as early as possible, allowing at least 3 weeks for JHYB requests and 2 weeks for other locations. Having as many details as possible on your first submission will speed up the approval process.
3. When your event is approved, you will be notified by email.
4. Please understand that events held after business hours, even in your office, should be noted on the master calendar. We want to ensure that the temperature control is set, that the facility cleaning schedule will not interfere with your meeting, that we know of your presence should there be an emergency, etc.
5. Please remember to obtain an approved request for any event you are planning before you announce the event to the public.
6. Changes or additional details to FRFs should be submitted by updating the confirmation email that you received and forwarding those updates to Margaret Compton (margaret@lmpc.org).

General Information

Person submitting this form*

Event Name*

Start Date*

End Date*

Start Time*

:

End Time*

:

Recurrence

Location Requested

Use of the JHYB requires additional time for approval.

Cottage Conference Room
JHYB
Main Building
Other

Hidden

Room(s) requested (if any)

Click here to view room names, numbers, and capacity.

Room(s) requested (if any)

Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.

Room(s) requested (if any)

Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.

Room(s) requested (if any)

Capacity for each room is listed in parentheses.
Hold Ctrl while clicking to select multiple rooms.

Chairs/Tables request

Will you need chairs and/or tables?

Chairs
Tables

Number of chairs

Please enter a number greater than or equal to 0.

60" round tables

Please enter a number greater than or equal to 0.

8' rectangular tables

Please enter a number greater than or equal to 0.

How do you want the room set up?

Click here to view setup style diagrams.

Please describe the room set up in detail.

Do you need the room set up more than 15 minutes before your event start time?

Yes
No

I need the room set up by

:

Date

Who is on point for this event?*

Myself.
A different person is on point for this event.

Event point person

Point person

First Last

Point person email

Point person phone

Describe your event

Please be as detailed as possible.

Number Attending

Please enter a number greater than or equal to 0.

Would you like this event published on the church calendar?*

Yes
No

Do you need nursery for this event?*

This is only a request for consideration. The nursery director will discuss details with you. Nursery is only available between 9:00 a.m. and 8:00 p.m.

Yes, please.
No, thank you

Food/Beverage/Linens

Kitchen Location

Catering Preference

If outside caterer, name of responsible party:

Caterer's Email*

Meals requested:

Breakfast
Lunch
Dinner
Light Snack
Beverage Only

Do you need linens? (for on-site use only)

Please select which types of linens are needed.
Typically linen orders are placed the week prior to the event. Jennifer Welsh will contact you the week prior to the event to confirm the tablecloth order.

No
Tablecloths
Napkins

What account should be charged for linen rentals?

Tablecloths are $5.00 each and napkins are $.16/white and $.25/color.
Tablecloths are available in white and ivory.

Number of napkins

Number of tablecloths

A/V Equipment

Do you have any A/V needs?*

Yes, I would like to meet with an A/V tech.
No, I don't have any A/V needs.

Miscellaneous

Will you need a key?

Yes, please.

Will you need the parking lot lights on after the event?

Yes, please.

Would you like to meet with a facility staff member to discuss your event?*

Yes, please.
No, thank you.

You are responsible to schedule this meeting with the facilities staff!*

via email - scott@lmpc.org
or phone - Scott 423-424-5606

I have read the above and will schedule the meeting.

If you have additional requests not covered in this form, please contact Margaret at 423-821-4528.

Read the above guidelines and indicate your agreement below.*

I agree to the above facility use guidelines.

Your request isn't submitted until you see confirmation on this page!

Please do not close this tab/window until the form has finished submitting or you will lose your progress! Look for your confirmation email - if you do not receive an email, the form likely did not go through.

Name

This field is for validation purposes and should be left unchanged.

Chapel (125)
Choir Room (60)
Church Office Lobby (12)
Conference Room (85)
Courtyard
E-200
E-201
E-202
E-203
E-204
E-300 A
E-300 B
E-300 Combined
E-301
Elementary Classroom Area
Fellowship Hall (348)
Fellowship Hall Lobby
Fellowship Hall Stage
Flower Room
Kitchen
Library
Little Narthex
Main Parking Lot
Memorial Garden
N-100 Baby Chicks
N-101 Loving Lambs
N-102 Tiny Tugboats
N-103 Cuddly Caterpillars
N-104 Puddle Jumpers
N-105 Joyful Giraffes
Narthex
Nursery Office
Pastor's Office (outside Upper Room)
Pastor Hitching's Office
Pastor Middlebrooks's Office
Pastor Nettleton's Office
Pastor Salter's Office
Playground
Porte-cochere
Reception Room (65)
Sanctuary (400)
Small Conference Room (12)
Upper Room

Facility Use Guidelines

General Information

Food/Beverage/Linens

A/V Equipment

Miscellaneous

Your request isn't submitted until you see confirmation on this page!

Social Media Links

Member Quick Links

Contact